Administrative Assistant

Office Assistant Job Description
Water Engineering, Inc is looking for a competent Administrative Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard- working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Provide visitors with information and direct them accordingly

• Answer phone calls and direct callers to the appropriate party

• Coordinate and schedule appointments and meetings

• Perform other administrative support tasks including supporting other staff with organizational tasks

• Create customers/prospects in our CRM

• Invoicing customers

• Writing contracts and requesting POs from customers

• Creating quotes

• Monitor and manage inventory of office supplies

• Assist customers

• Aid and support the accounting team

Qualifications

• High school diploma or general education degree (GED) required

• 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role

• Excellent organizational skills, ability to prioritize, and comfortable working independently

• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation

• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills

• Strong attention to detail

• Proficient computer skills and ability to operate general office equipment

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills